Google Forms works for basic data collection. A dedicated RSVP tool like AddEvent is the better choice for most events because it handles the full registration experience - not just the form.

What Google Forms gives you

• Free, unlimited responses
• Customizable questions and field types
• Responses logged automatically in Google Sheets
• Basic email notifications when someone submits

What Google Forms does not give you

• Automatic branded confirmation email to the attendee
• Add to Calendar button on the confirmation (the step most correlated with attendance)
• Automated reminder emails before the event
• Hosted event page with your event details and image
• Seat limit / capacity management
• Attendee-facing response management (can I change my RSVP?)

When Google Forms makes sense

• Internal events where attendees are already in your Google Workspace
• Quick one-off data collection when branding and attendee experience are not priorities
• Surveys attached to events rather than registrations themselves

When an RSVP tool makes sense

• Any public-facing or customer-facing event
• Events where attendance rate matters (webinars, workshops, paid programs)
• Recurring events where you want reusable email templates and reminder sequences
• Events where you want the attendee to leave with the event on their calendar

The practical difference

With Google Forms, a registrant fills out a form and gets a basic Google confirmation. With AddEvent, they fill out a form, receive a branded confirmation email, and can add the event to their calendar in one click - the sequence proven to reduce no-shows.