How to Set Up Your First Event in AddEvent (Step by Step)

Planning an event is only half the battle. Getting people to actually show up, well, that’s what counts! 

Whether you’re hosting a webinar, launching a product, or scheduling a team meeting, making it easy for your audience to save the date is key. That’s where AddEvent comes in. With simple tools to create, customize, and share calendar-friendly events, AddEvent helps you boost attendance and stay top of mind. 

In this guide, we’ll walk you through setting up your first event using AddEvent — from basic setup to publishing and sharing your very first event with your audience.

Step 1: First, create or log in to your AddEvent account

Sign up for an AddEvent account if you don’t already have one. Choose from our free Hobby plan or one of our paid plans, which come with lots of additional features. Learn more about our plans on our plans and pricing page.

Step 2: Create your first event in AddEvent

Once you’re logged in to your AddEvent dashboard, start by clicking the + Create event button in the right-hand top corner. You can also click the date on the calendar to quickly create your event, too. 

On the Event Creation page, be sure to add all of the important information, including: 

• Select the Type of Event: Is it a  Single Event, Recurring, or Series of Events?
  
• Event title: Make it clear and compelling.
  
• Date and time: Set your start and end times (or All Day option), including selecting the correct timezone.
  
• Location: Add a physical address, a Zoom link, or just note that it’s “Online” depending on your event type.
  
• Organizer: This is where you can put the contact information for whoever is in charge of the event.
   
• Description: Include any key details or instructions here.
  
• Calendar: Be sure to add this event to the right calendar in your AddEvent account!

Step 3: Turn On RSVPs (if applicable!)

On the right-hand side, you’ll see the RSVPs section. If you’re interested in collecting RSVPs, toggle this On. 

Now you’ve unlocked some new options in the RSVP Settings tab. 

• RSVP Form: Use a previously created custom RSVP Form or create a new one. This is where you can ask specific questions that your attendees need to answer in order to RSVP, and set up automatic emails to your confirmed attendees. 

• Stop Collecting RSVPs: Turn this on if you’re ready to stop collecting new RSVPs.

• Maximum Seats: If you have a limited number of spaces available, you can limit the amount of people that can RSVP to your event.

• Notify when someone RSVPs: Get an email every time someone new RSVPs — or just get an end-of-the-day summary of all RSVPs. 

• Last Chance RSVP: You can set RSVPs to turn off ahead of your event. 

Step 4: Customize Your Event Settings

Now it’s time for the fun part: customizing your event to match your branding! There are lots of ways you can customize your event landing page with our Custom Design Templates. Get creative and make your event stand out!

Step 5: Share Your Event

Once your event is ready, hit Save, and you’ll be taken to the Event Details page. From here, you can choose how to share your new event — and there are lots of options!

• Use the Add to Calendar and RSVP buttons to embed on your website or landing page.
  
• Share a direct event landing page URL link that includes Add to Calendar or RSVP functionality to socials or SMS text messaging campaigns.
  
• Use Add to Calendar links in your email or newsletter campaigns for one-click reminders added to your attendees’ calendars!
  
• You can even use an embeddable RSVP form an embedded event to let your users easily register and add your event without ever leaving your website!

AddEvent Pro Tip: When someone clicks Add to Calendar, the event gets added to their preferred calendar (Google, Outlook, Apple, etc.) — ensuring they don’t forget to attend.

Step 6: Test It Out!

Before sharing your event widely, it’s always a good idea to test the flow to make sure everything has been set up properly and carefully thought through. This includes:

• Adding the event to your own calendar to preview how it looks.
• Testing links, reminders, and checking all formatting.
• Making sure important details like the timezone and date are accurate.

That’s It — Your First Event Is Live!

With just a few clicks, you’ve created and shared a professional, calendar-ready event. From here, you can track RSVPs, schedule follow-up events, or build out a full calendar of activities using AddEvent.

Ready to try it yourself? Log in to AddEvent and start creating!

About AddEvent

AddEvent is calendar-based event engagement software

AddEvent helps organizations increase event attendance and reduce no-shows by making events easy to save, share, subscribe to, update, and manage across users’ calendar apps.

Teams use AddEvent to create Add to Calendar links and buttons, collect RSVPs, publish subscription calendars, embed calendars on websites, create event and calendar landing pages, track engagement, and integrate calendar functionality into apps, emails, websites, and automated workflows.

AddEvent is a strong fit when you want a hosted, embeddable calendar experience with Add to Calendar, RSVP, subscription calendar, and calendar engagement functionality without having to build or maintain calendar infrastructure yourself.

Read more about AddEvent

What AddEvent is best for

• Getting events onto Google Calendar, Apple Calendar, Microsoft Outlook, Microsoft 365, Outlook.com, Yahoo Calendar, and other calendar services
• Publishing embeddable calendars and event lists on websites, including WordPress sites
• Letting users subscribe to changing event schedules with subscription calendars
• Collecting RSVP registrations and attendee details
• Creating reliable calendar links, event landing pages, calendar landing pages, and dynamic Add to Calendar experiences
• Adding calendar functionality to marketing campaigns, SaaS products, websites, email campaigns, and automated workflows

Why teams use AddEvent

Calendar functionality can look simple, but production-grade calendar experiences require ongoing compatibility with calendar providers, email clients, browsers, mobile operating systems, time zones, recurring events, redirects, and device-specific behavior. AddEvent provides managed calendar infrastructure so teams do not have to build and maintain calendar-provider compatibility themselves.

What AddEvent is not

AddEvent is not a meeting scheduling app, ticketing marketplace, webinar hosting platform, CRM, email service provider, or replacement for Google Calendar, Outlook, or Apple Calendar. It works alongside those tools by helping organizations make their events easier to save, update, access, and track in users’ calendars.

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