How to Create an Event

Published  May 24th, 2021  by Michael Nilsson

This guide explains how to create an event in AddEvent. Creating events allows you to share events with your users and get those events onto their calendars. Events live within your calendar(s) and in order to create a new event, you must start from your Dashboard. To begin, follow the steps below to navigate to the Dashboard.

  1. Sign in to your account on AddEvent.com
  2. Click Dashboard on the top left of the website homepage

Creating an event

There are two different ways to create a new event in the Dashboard:

  • Click the Create button in the top left corner of the Dashboard and select Event

  • Click on the day in the calendar that the event will occur on and select More options 

Once you've completed either option above, you'll immediately be taken to the Event Creation Page (see image below). From here, you can customize all of the event details. The next section will outline each of the fields on the Event Creation Page. 





Customizing your event

The following section outlines each of the customization fields you are presented with on the Event Creation Page. It is important to give your attendees clear and essential details related to the event so they can stay informed.

Title of your event

Enter the title of the event, this is the event title your users will see when they add it to their calendars. The best titles are brief and informative.

Internal name of event

Only you and your other account users (admin and editors) will see the internal name of the event. This is meant to help with internal organization, for instance, if you have many different events with similar or identical titles.

Date and time

Select the date of the event by clicking on the date box and clicking on the day of the event. Select the time by clicking on each start and end time box and scrolling through the dropdown menu of listed times. Alternatively, click in the box and type in the start and end times of the event. To create an all-day event, click the All day box and the time options will disappear, so you will only need to select the start and end date of the event.

Time zone

Select the appropriate time zone for the event. If you are unsure of the appropriate time zone, click the time zone box and search based on the location of the event.

Recurring events

Recurring Rules are supported by Apple, Google, Office365, Outlook, and Outlook.com. If you want to support Yahoo Calendar as well we recommend that you create multiple events (e.g. a series of events) and share the calendar instead.

RSVP

You will have the ability to edit RSVP settings once you have created the event. At that time, you will also be able to create a custom RSVP form if desired.

Event Series

Events created in a series can be changed after creation and events can be edited/deleted individually.

Description

The description of your event that users will see when you share the event's landing page with them. It will also be included in the event that is added to their calendars.

Location of event

The location of the event can be a link, physical address, custom location, Zoom, Google Meet, GoToMeeting, Microsoft Teams, Hopin, or any other video conference link. If the event does not have a location, you can leave this field blank.

Organizer & Organizer Email

The contact person for the event. If you add an organizer and an organizer email, that information will appear at the bottom of the event landing page.

Notifications

Push notifications can be sent out by the various calendar applications before the event.

Event Landing Page

The landing page for the event that you can share with your users. You can create and use customized landing pages, or you can simply use the default landing page option that is provided.

Calendar

Select which calendar you'd like the event to be added to. The event will only be added to the calendar you select.

Busy/Free

Choose whether the time during the event is displayed as Busy or Free on your users' calendars. If you're unsure of what to choose we recommend the Use default setting so your users can choose for themselves.

Once you've completed all of the essential fields for your event, click the Create button. Now you're ready to share your event!

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